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Sunday, August 25, 2013

The Ultimate Cheat Sheet For Starting And Running Your Business

Editor’s note: James Altucher is an investor, programmer, author, and several-times entrepreneur. His latest book, “Choose Yourself!” (foreword by Dick Costolo, CEO of Twitter) came out on June 3. Follow him on Twitter @jaltucher.
This is going be a bullet FAQ on starting a business. No joke. If you’re a lawyer, feel free to disagree with me, so you can charge someone your BS fees to give the same advice. If you can think of anything to add, please do so. I might be missing things. If you want to argue with me, feel free. I might be wrong on any of the items below.
There are many types of business. Depending on your business, some of these won’t apply. All of these questions come from questions I’ve been asked.
The rules are: I’m going to give no explanations. Just listen to me.
1) C Corp or S Corp or LLC?
C-Corp if you ever want to take on investors or sell to another company.
2) What state should you incorporate in?
Delaware.
3) Should founders vest?
Yes, over a period of four years. On any change of control the vesting speeds up.
4) Should you go for venture capital money?
First build a product, then get a customer, then get friends-and-family money (or money from revenues which is cheapest of all) and then think about raising money. But only then. Don’t be an amateur.
5) Should you patent your idea?
Get customers first. Patent later. Don’t talk to lawyers until the last possible moment.
6) Should you require venture capitalists to sign NDAs?
No. Nobody is going to steal your idea.
7) How much equity should you give a partner?
Divide things up into these categories: manage the company; raise the money; had the idea; brings in the revenues; built the product (or performs the services). Divide up in equal portions.
8) Should you have a technical co-founder if you are not technical?
No. If you don’t already have a technical co-founder you can always outsource technology and not give up equity.
9) Should you barter equity for services?
No. You get what you pay for.
10) How do you market your app?
Friends and then word of mouth.
11) Should you build a product?
Maybe. But first see if, manually, your product works. Then think about providing it as a service. Then productize the commonly used services. Too many people do this in reverse and then fail.
12) How much dilution is too much dilution?
If someone wants to give you money, then take it. The old saying, 100 percent of nothing is worth less than 1 percent of something.
13) Do you listen to venture capitalist?
Yes, of course. They gave you money. But then don’t do anything they ask you to do.
14) What if nobody seems to be buying your product?
Then change to a service and do whatever anyone is willing to pay for using the skills you developed while making your product.
("you're going to rattle the stars, you are")
“You’re gonna rattle the stars, you are.”
15) If a client wants you to hire their friend or they won’t give you the business (e.g. like a bribe) what should you do?
Always do the ethical thing: Hire the friend and get the client’s business.
16) What do you do when a customer rejects you in a B2B business?
Stay in touch once a month. Never be angry.
17) In a B2C business?
Release fast. Add new features every week.
18) How do you get new clients?
The best new clients are old clients. Always offer new services. Think every day of new services to offer old clients.
19) What’s the best thing to do for a new client?
Over-deliver for the first 100 days. Then you will never lose them.
20) What if your client asks you to do something not in your business plan?
Do it, or find someone who can do it, even if it’s a competitor.
21) Should I ever focus on SEO?
No.
22) Should I do social media marketing?
No.
23) Should I ever talk badly about a partner of an employee even though they are awful?
Never gossip. Always be straight with the culprit.
24) I have lots of ideas. How do I pick the right one?
Do as many ideas as possible. The right idea will pick you.
25) What is the sign of an amateur?
– Asking for an NDA.– Trying to raise VC money before product or customers.
– Having fights with partners in the first year. Fire them or split before anything gets out of control.
– Worrying about dilution.
– Trying to get Mark Cuban to invest because “this would be great for the Dallas Mavericks.”
– Asking people you barely know to introduce you to Mark Cuban.
– Asking people for five minutes of their time. It’s never five minutes, so you are establishing yourself as a liar.
– Having a PowerPoint that doesn’t show me arbitrage. I need to know that there is a small chance there is a 100x return on money.
– Catch 22: showing people there’s a small chance there’s 100x return on their money. The secret of salesmanship is getting through the Catch 22.
– Rejecting a cash offer for your company when you have almost no revenues. Hello Friendster and Foursquare.
26) What is the sign of a professional?
– Going from bullshit product to services to product to SaaS product. (Corollary: the reverse is amateur hour).
– Cutting costs every day.
– Selling every day, every minute.
– When you have a billion in revenues, staying focused. When you have zero revenues, staying unfocused and coming up with new ideas every day.
– Saying “no” to people who are obvious losers.
– Saying “yes” to any meeting at all with someone who is an obvious winner.
– Knowing how to distinguish between winners and losers (subject of an entire other post but in your gut you know — trust me).
27) When should I hire people full time?
When you have revenues
28) How long does it take to raise money?
In a GREAT business, six months. In a mediocre business, infinity.
29) Should I get an office?
No, not unless you have revenues.
30) Should I do market research?
Yes, find one customer who DEFINITELY, without a doubt, will buy a service from you. Note that I don’t say buy your product, because your initial product is always not what the customer wanted.
31) Should I pay taxes?
No. You should always reinvest your money and operate at a loss.
32) Should I pay dividends?
See above.
33) What should the CEO salary be?
No more than 2x your lowest employee if you are not profitable. This even assumes you are funded. If you are not funded your salary should be zero until your revenues can pay your salary last. Important RULE: the CEO salary is the last expense paid in every business.
34) When should I fire employees?
When you have fewer than six months’ burn in the bank and you aren’t getting revenues growing fast enough.
35) When should you have sex with an employee?
When you love her and the feeling is mutual.
36) What other reasons should one fire an employee?
– When they gossip.
– When they don’t over-deliver constantly.
– When they ask for a raise because they think they are making below industry standard.
– When they talk badly about a client.
– When they have an attitude.
37) When should you give a raise?
Rarely.
38) How big should the employee option pool be?
15 to 20 percent.
39) How much do advisers get?
One-fourth of 1 percent. Advisers are useless. Don’t even have an advisory board.
40) How much do board members get?
Nothing. They should all be investors. If they aren’t an investor, then one-half of 1 percent.
41) What if one client is almost all of my revenues?
Treat them very nicely. Don’t forget the Christmas gift basket.
42) What’s the best way to sell anything?
Show arbitrage: If they pay X now they are buying something worth X * Y. That is the ONLY way to sell.
43) What is the best way to sell anything?
Part II: fear and agitation. Get them afraid (the world is falling apart). Get them agitated (this is the only way to stop it).
44) What’s the best way to talk about your competition in a meeting?
Use “choice ambiguity” (Google it). Say, “all of my competition is great. I wouldn’t even know how to choose among them.”
45) What’s the best way to value a company?
Ask yourself (no BS): How much would it cost to recreate the technology, services, brand and customers you have already built. Then quadruple it and see what people would pay.
46) Should I ever worry about the news or the economy?
Absolutely not. The best businesses are started in horrible economies.
47) What happened to all of my friends?
You don’t have anymore friends.
48) How do I charge more for my services?
Itemize as finely as possible and charge for each item.
49) Do I charge per hour or per project or per month?
First per project, then per-month maintenance.
50) How do I prepare for a meeting?
Know everything about the clients: competition, employees, industry. Over-read everything.
(read everything)
Read everything.
51) What is the only effective email marketing?
Highly targeted email marketing written by professional copywriters, and the email list is made up of people who have bought similar services in the past six months.
51a) Corollary: If you have zero skills as a copywriter then everything you write will be boring.
52) Should I give stuff for free?
Maybe. But don’t expect free customers to turn into paying customers. Your free customers actually hate you and want everything from you for nothing, so you better have a different business model.
53) Should I have schwag?
No.
54) Should I go to SXSW?
No.
55) Should I go to industry parties and meetups?
No.
56) Should I blog?
Yes. You must. Blog about everything going wrong in your industry. Blog personal stories that you think will scare away customers. They won’t. Customers will be attracted to honesty.
57) Should I care about margins?
No. Care about revenues.
58) Should I spin-off this unrelated idea into a separate business?
No. Make one business great. Throw everything in it. Do DBAs to identify different ideas.
59) Should I hire people because I can travel on a seven-hour plane ride with them?
Don’t be an idiot. If anything, hire people the opposite of you. Or else who will you delegate to?
60) When should I say “no” to a client?
When they approach you.
61) When should I say “yes” to a client?
Every other conversation you ever have with them after that initial “no.”
62) Should I have sex with an employee?
Stop asking that.
63) Should I negotiate the best terms with a VC?
No. Pick the VC you like. Times are going to get tough at some point, and you need to be able to have a heart-to-heart with them.
64) Should I even start a business?
No. Make money. Build shit. Then start a business.
65) Should I give employees bonuses for a job well done?
No. Give them gifts but not bonuses.
66) What should I do at Christmas?
Send everyone you know a gift basket.
67) If my customer just got divorced, what should I say to him?
“I can introduce you to lots of women/men.”
68) When should I give up on my idea?
When you can’t generate revenues, customers, interest, for two months.
69) Why didn’t the VC or customer call back after we met yesterday and it was great?
They hate you.
70) Why didn’t the above call back after we met yesterday and it was great?
“Yesterday” was like a split second ago for them and a lifetime for you. There’s the law of entrepreneurial relativity. Figure out what that means and live by it.
71) Should I hire a professional CEO?
No. Never.
72) Should I hire a head of sales?
No. The founder is the head of sales until at least 10 million in sales.
73) My client called at 3 a.m. Should I tell him to respect boundaries?
No. You no longer have any boundaries.
74) I made a mistake. Should I tell the client?
Yes. Tell him everything that happened. You’re his partner. Not the guy that hides things and then lies about them.
75) My investors want me to focus.
Should I listen to them? No. Diversify in every way you can.
76) I personally need money. Should I borrow from the business?
Only if the business can survive for another six months no matter what.
77) I just bought two companies. Should I put them under the same roof and start consolidating?
No. Not for at least two years.
78) Should I quit my job?
No. Only if you have salary that can pay you for six months at your startup. Aim to quit your job but don’t quit your job.
79) What do I do when I have doubts?
Ask your customers if your doubts are trustworthy.
80) I have too much competition. What should I do?
Competition is good. It shows you have a decent business model. Now simply outperform them.
81) My wife/husband thinks I spend too much time on my startup?
Divorce them or close your business.
82) I’m starting my business, but I have relationship problems. What should I do?
Get rid of your relationship.
83) Should I expand geographically as quickly as possible?
No. Get all the business you can in your local area. Travel is too expensive time-wise.
84) How do I keep clients from yelling at me?
Document every meeting line-by-line, and send your document to the client right after the meeting.
85) I undercharged. What should I do about it?
Nothing. Charge the next client more.
86) I have an idea for an app but don’t know how to execute. What should I do?
Draw every screen and function. Then outsource someone to make the drawings look like they come from a real app. Then outsource the development of the app. Get a specific schedule. Micromanage the schedule.
87) I want to buy a franchise in X. Is that a good idea?
Only buy a franchise if it’s underperforming and you can see how to improve it. Don’t buy on future hopes; only buy on past mistakes.
88) I want to buy a franchise in X. Is that a good idea?
Rely on the three Ds: Death, Debt, Divorce. When someone dies, the heirs will sell a business cheap. When someone is in debt, they will sell a business cheap. When someone divorces, the couple usually has to sell a business cheap. IMPORTANT: even if the trends in the industry are in your favor, you CANNOT predict the future. But you can use the past to help you get a deal. Always get a deal.
89) I have a lot of traffic but no revenues. What should I do?
Sell your business. There’s only one Google. (Well, there are two or three Googles: Facebook, Twitter … )
90) I have no traffic. How do I get traffic?
Shut down your business.
91) Should I hire a PR firm?
No. Do guerilla marketing. Read “Newsjacking” and “Trust me I’m Lying.” PR firms screw up from beginning to end. The first time I hired a PR firm, instead of sending me my contract they accidentally sent me their contract for “Terry Bradshaw.” He was paying $12,000 a month. Was it worth it for him?
92) My competition is doing better than me across every metric. What should I do?
Don’t be afraid to instantly shut down your business and start over if you can’t sell it. Time is a horrible thing to waste.
93) I’ve been in business now for six years, and my business doesn’t seem to be growing. It’s even slowing down. What should I do?
Come up with 10 ideas a day about new services your business can offer. Try to get a customer for each new service. I know one business in this situation that refuses to do this because their VCs are telling them to focus more. You’re going to go out of business otherwise.
94) Is it unethical to run my business from the side while still at my job?
I don’t know. Did God tell you that in a dream?
95) My customer called me at 5 p.m. on a Friday and said, “We have to talk.” And now I can’t talk to him until Monday. What does it mean?
It means you’re fired.
96) XYZ just sold for $100 million. Should I be valued at that? I’m better!
No, you should shut up.
97) Investors want to meet me and customers want to meet me. Who do I meet if I need money?
You should know the answer to that by now.
98) If an acquirer asks me why I want to sell, what should I say?
That you feel it would be easier for you to grow in the context of a bigger company that has experienced the growing pains you are just starting to go through. That 1+1 = 45.
99) I just started my business. What should I do?
Sell it as fast as possible (applies in 99 percent of situations). Sell for cash.
100) I can change the world with my technology.
No you can’t.
100a) Corollary: Don’t smoke crack.
101) If you’re so smart why aren’t you a billionaire?
Because I sold my businesses early, lost everything, started new businesses, sold them, and got lucky every now and then.
101a) Corollary: These rules don’t always apply. But like Kurt Vonnegut said, “if you want to break the rules of grammar, first learn the rules of grammar.”
RULE #infinity:
You create your luck by being healthy and not regretting the past or being anxious about the future.
JAMES ALTUCHER







Saturday, August 24, 2013

The 100 Tools Freelancers Can’t Live Without

Everyone has their go-to bag of tricks that they can’t imagine functioning without. This list represents exactly that, but on a much larger scale. Clearly, there’s no way you’re going to have 100 different tools you can’t live without, but you can use this collection to find solutions that you’re sure to get hooked on.
Powerhouses
Many of the tools on this list address a few specific needs. The tools in this section are far too ambitious for that.
  1. Panthius: This ebusiness suite is a a headache eraser for freelancers. Use it to manage customers, sales orders, purchases, information and lots more.
  2. Netvibes: Bring everything together in one place with Netvibes. You can get your email, feeds, gig boards, messaging and lots more on this start page.
  3. Help Me Work: Take the headache out of the up-and-down life of a freelancer with Help Me Work’s service. They look after your taxes, billing, benefits, and a lot more.
  4. FreelancerPanel: What can’t you do with FreelancerPanel? Keep track of invoicing, communicate with clients, manage your website, and stay on top of your time with this awesome tool.
  5. Firefox: As a busy freelancer, you don’t have time to mess around with anything less than Firefox. This ultra-handy tool saves you the trouble of worrying excessively about browser security, and more importantly, lays the foundation for what seems like unlimited add-ons designed to make your life easier.
Gigs
Without work, your livelihood ceases to exist–you can’t get more essential than that. These resources will help you find work to keep going.
  1. JibberJobber: This tool does job seeking, and it does it well, but it goes even farther, offering a way to manage relationships with customers, prospects, and more. Be sure to take advantage of its available integration with Skype, Gmail, LinkedIn, and other popular services.
  2. Contracted Work: Find loads of projects in different industries on this site, and use their escrow service to make sure you get paid.
  3. Guru: Find work in a wide variety of different job categories on Guru, one of the most popular freelance job sites online.
  4. Professional On The Web: If you’re a professional web designer, put your portfolio up on this site to get connected with people who need your services.
  5. All Freelance Work: Get independent jobs on this site, then use their system to get rated, manage your projects, and more.
  6. Get A Freelancer: Find customers all over the world that are looking for your service on this site.
  7. Web Pro Jobs: Whether you’re a designer, copywriter, or marketer, you can find lots of jobs for web profressionals on this board.
  8. Freelance Switch Jobs: Freelancers in the fields of writing, designing, and programming can find gigs on this job board.
  9. Job Pile: Get an aggregated list of freelance posts from popular job boards on Job Pile.
  10. GoFreelance: Browse freelance jobs in loads of different fields on this site. You’ll have thousands to choose from.
  11. Sologig: Get connected with freelance, consulting, and contract jobs on Sologig.
  12. Freelance Job Search: Bid on projects in your area and price range on this site.
  13. iFreelance: Bid on thousands of projects and get advertisement on this site.
  14. Writerlance: With Writerlance, you can browse and bid on hundreds of projects.
  15. Elance: Post yourself as a professional on this job board, and you’ll get connected with jobs for the web, writing, support, and more.
  16. Craigslist: Craigslist will give you access to a wide variety of gigs in your area.
Organization & Task Management
Does staying on top of everything leave you feeling frazzled and helpless? Take control with these tools.
  1. Spongecell: Use this intuitive online calendar app to schedule your time and get reminders via text message.
  2. Priorganizer: For most people, online to-do lists get gunked up with stuff that you intended to do, but just never felt were important enough to actually devote time to. With Priorganizer, the tasks that fall by the wayside don’t get in the way, because you can structure it based on priority.
  3. TimeXchange: Although primarily designed for businesses that need to keep track of timesheets for employees, TimeXchange can help you identify clients that suck time and which ones need more of your attention.
  4. Toodledo: Toodledo makes the list for one simple reason: because you can add it as a sidebar in Firefox. For anyone whose work is primarily browser based, this extension is a lifesaver.
  5. Tweeto: Organize and stay on top of your tasks and projects, even offline, with Tweeto.
  6. TodoBot: If you chat with clients on AIM frequently, you probably find yourself constantly switching back and forth between your IM and to-do list. Use this tool to send yourself to-do items straight from AIM.
  7. Stikkit: If you’re not the to-do list type, use Stikkit’s virtual post-it notes to keep track of tasks and ideas.
  8. SantexQ: Use SantexQ to manage projects, keep track of time, stay on top of tasks, and more.
  9. Online Alarm Clock: It’s so simple, yet so effective. Give yourself a certain time in which to finish a task, and set your alarm on this site to back it up.
  10. Remember The Milk: Remember The Milk is great for freelancers that are spread out in lots of different directions. With this simple tool, you can create separate lists for each of your clients and prioritize tasks by color.
  11. Jott: Need to remember to do something, but you’re nowhere near your online to-do list? Leave yourself a transcribed message that’s sent to your email, and you’ll be able to add it when you get back online.
Communication & Sharing
If you can’t connect with your clients in some form or fashion, your business does not exist. Get with them over the phone, online, and more with these essentials.
  1. Gmail: Of course–Gmail. This perennial favorite is organized and really good at banishing spam. Plus, you can always use it with email from your own domain.
  2. eFax: You may loathe the old fashioned fax machine, but there’s a pretty good chance your corporate clients are still living in the past with this dinosaur. Make sure you can accept and send facsimilie communications by using this web-based fax tool.
  3. WordFast: If you’re working with international clients, a translation tool is essential. Check out this one that’s compatible with any language supported by Word.
  4. ClearContext: Use ClearContext to wade through the muck and get to the good stuff in your inbox. This system organizes email, identifying important senders and color coding everything.
  5. Box: Share files online with your clients using this simple tool.
  6. CoreBlox: Anyone who provides technical support will find CoreBlox essential. With this tool, you can provide case management, downloads, a searchable knowledgebase, and lots more.
  7. FlyUpload: For easy, simple file sharing, check out FlyUpload. You can send up to 2GB and share links, too.
  8. Salesforce: Get this platform for CRM success. Use it to increase sales, customer service, relationships, marketing, and other essentials.
  9. SpamSieve: Spam is a mess. Clean it up with this junk mail zapper.
  10. Senduit: So what happens when you have a file that’s too big to email? Unless you’re willing to hop in your car with a CD, you’re stuck with a pretty frustrating situation, but a file sending service like Senduit can save you. This tool lets you send files of up to 100MB at a time.
  11. Skype: If you have long-distance clients, colleagues, or suppliers, your phone bills can rack up huge charges pretty quickly. Skype takes a load off, making these calls significantly cheaper, or even free, plus you don’t have to be tied to a land line.
  12. Highrise: Manage your contact with "cases" that organize everything you’ve got going on for that particular case in emails, to-dos, files and more.
  13. Copernic Summarizer: If when reading client emails you find yourself thinking, "blah, blah, blah…Can we get to the point?," Copernic Summarizer is for you. Cut to the chase and use this program to highlight the key points in any message.
Mind Mapping
If you’re like most freelancers, you’ve probably got what seems like a million ideas and thoughts about your business floating around in your mind. Get those brainstorms out of your head and into something concrete with these mind mapping tools.
  1. FreeMind: Create mind maps with lots of functionality using this tool. It works great with Word, web links, and Outlook.
  2. CMap: Go beyond mind mapping and get into concept mapping with CMap. It lets you draw a line between relationships and ideas and label them.
  3. NovaMind: NovaMind’s mind mapping software uses graphic text, link lines, branches, and bright colors to create an attractive map of your thoughts.
  4. Skrbl: For low-tech mind maps that you can draw on your own, use Skrbl to-you guessed it-scribble out your thoughts online.
  5. MindManager: Visually capture and organize your ideas with MindManager.
  6. Bubbl.us: Put your ideas into bubbles in order to create an attractive and clean brainstorm.
  7. Thinkature: Banish the multitudes of sticky notes full of thoughts from your desk, and put your brainstorming online with this useful mind mapping tool.
  8. iMindMap: Put your ideas out on branches that replicate the non-linear way your brain thinks.
Money & Legal
Financial and legal issues are perhaps every freelancer’s least favorite things to work on. These tools will help you get paid, save on accounting fees, and best of all, keep you from burying yourself in paperwork.
  1. Mint: This new tool is really easy to use and set up, and it’s a great way to put all of your accounts together. You can use it to see where exactly your money goes and plan what to do with it in the future.
  2. Quickbooks: Unless you’re some sort of accounting geek, you probably get a little nervous about all of the financial documentation that’s involved in business transactions. Employ Quickbooks, and you’ll have one handy place to corral everything in.
  3. Less Accounting: Get paid, and do it easier with Less Accounting. This app offers a simple way to send, track and manage invoices, plus conduct simple CRM tasks.
  4. Nolo: Need some quick legal advice for your business but don’t really want to spare the time or the money to get in touch with a lawyer? Find answers to your common legal questions on Nolo.
  5. Creative Commons: For creative freelancers, copyright protection is a must. Set how much or how few restrictions you want on your work.
  6. Blinksale: Send invoices online with this handy tool. You can also use it to create recurring templates and keep track of your invoices and purchases.
  7. XE: Freelancers with overseas clients know that a good currency converter is a must-have. This tool does just that with accurate calculations and up-to-the-minute rates.
  8. Business Credit Card: Whether you’re waiting on clients to stop dragging their feet on payments or could use a little extra capital, a good business credit card is essential when you’re in a pinch.
  9. Escrow: Save yourself from non-paying clients by requiring that they place funds in escrow.
  10. Freelance Switch Rates Calculator: Trying to figure out how much to charge for a job? Give this calculator a whirl.
  11. MoneyManager: Track transactions that you make away from your computer with this reporting tool.
  12. PayPal: PayPal goes beyond eBay by allowing you to accept electronic payments from anyone, even using credit cards.
  13. CCH Calculators: If you want to get down to the nitty-gritty numbers of taking on a new venture, or figure out the profitability of working with a certain client, take these calculators for a spin.
  14. Freshbooks: Perhaps one of the most difficult parts of freelancing is invoicing and getting your clients to pay. Freshbooks promises to make billing "painless," and offers a way to track both invoices and time easily.
Travel
Hitting the road to meet with clients may leave you feeling a little harried and out of your element. Get back to good with these tools.
  1. TripIt: Email TripIt your travel plans, and they’ll build a master itinerary with your plans that’s printable and shareable from anywhere.
  2. Bear Trap Guide: If you’re visiting clients on the road, the last thing you need is to rack up a speeding ticket on the way. Avoid speed traps with this guide.
  3. FlightStats: Use FlightStats to get up to date information on your flight, so you’ll always be able to let your clients know if you’ll be running a little late.
  4. AirPower Wiki: So you’ve gotten hooked up with some airport WiFi. Great, but what happens when you drain your laptop’s battery? Locate an outlet in loads of major airports with this wiki.
  5. PublicRoutes: When you’re visiting clients in a big city, public transportation is often the best way to get around. This tool maps out routes for public transportation, so you can get there quick without taking a cab.
  6. Travel Rewards Credit Card: Travel gets expensive, so a good travel rewards program is essential if you want to save a little money on getting from point A to point B.
  7. Points.com: If you’re going to earn travel rewards, keep track of them in a handy tool like this one.
  8. AboutAirportParking: Find the best airport parking lots on this site, plus delay and security times for the airport at the same time.
  9. TripWiser: Micromanage your travel time using this tool.
  10. Google Transit: Plan public transit trips in 20 popular regions with this cool Google tool.
  11. Farecast: Save yourself some travel cash by using Farecast to find the right time to buy your airfare.
  12. Trippish: On a road trip, weather can make a big difference. Use this app that studies the weather forecast to let you know when it’s a good time to leave.
Learning
Even if you think you’re a genius, chances are you could stand to learn something from others. Get ideas for streamlining business, attracting clients, and more with these blogs and news outlets. We’ve also include a couple tools that make reading these resources a little more handy.
  1. Freelance Switch: Freelance Switch keeps readers up to date on the latest resources and developments for people who work freelance.
  2. FreelanceVenue: Get advice, tips, and a heads up on available jobs on this blog.
  3. RSS2PDF: Your online time is valuable, so turn your RSS feeds into PDFs and read them later when you’re offline.
  4. All Freelance: Get helpful tips on taxes, finances, working at home, and more on this blog.
  5. Web Worker Daily: This blog is aimed at freelancers whose work is web-based, like bloggers and developers.
  6. Chief Home Officer: If you’re in a home office, read Chief Home Officer for tips on how to stay sane and improve the way you work.
  7. Entrepreneur.com: Visit Entrepreneur to get hooked up with some awesome resources and some of the best small business articles online.
  8. Freelance Parent: Learn how to handle freelancing and parenting at the same time on this blog.
  9. Ninja Freelance: Stay on the "cutting edge" of freelance news and articles with this blog.
  10. Coroflot’s Creative Seeds: Learn how to find creative work and get advice on freelancing on Creative Seeds.
  11. Working Solo: Working Solo is a great information source for freelancers, and it’s chock full of resources.
  12. WorkHappy: Stay on top of the latest apps and other resources for freelancers on this site.
  13. Contract Worker: Contract Worker has some great ideas for making work better, highlighting interviews and useful tools online.
Documents
Whether you’re sharing your writing or giving a presentation, these document tools are essential.
  1. Qlipboard: Create online slide presentations in which you can record your own voice with this free tool.
  2. CutePDF: Print nearly any Windows application to PDF with this app that can be installed as a printer.
  3. CZ Document Converter: If you’ve got a bunch of documents in Word that need to get converted to PDF before you send them off, use this batch document converter to automate the process and make it easier.
  4. RapidoWrite: Freelance writers can cut down on repetitive text with this tool.
  5. NoteSake: Put an end to scribbled meeting notes with this app. Put them online, and make them searchable, printable, and organized.
  6. SlideRocket: For presentation software in a slick, beautiful package, consider using SlideRocket. In addition to its presentation capabilities, it has built-in web meeting tools.
  7. Skim: Take notes directly on a PDF file as you read it with Skim.
  8. Google Documents: Word and Excel are pretty much one-user programs. You enter information, send it, and there’s not a lot of back and forth. With Google Documents, your documents take on a whole new collaborative life, which clients are sure to love.

Using Google Apps as Part of Your Incubator Strategy

For entrepreneurs, having a great vision for a useful service, process or product isn’t enough. Surviving your first year is often times much more of a challenge than articulating that great idea.
Acquiring the knowledge about managing a company once it’s launched is a big part of your undergrad classes, but startup emphasis tends to be more of an emphasis in graduate programs. Preparing for all the how-to details of your first phase of business is just as important as the business focus itself. While that’s always been the case for start-ups, recent technology can build upon a strategy you learned in business course, the incubator.

Background on Business Incubators

If you haven’t heard much about business incubators in your undergraduate work or more likely in one of your online MBA classes, the idea is simple and transferable. Given the high initial cost of setting up shop, business incubators provide shared resources that allow businesses to focus on building their company in the first year, significantly reducing initial costs. Often times these incubators share communication equipment, secretarial services, document reproduction equipment and basic supplies. After a set period of time, usually a year, the company is expected to move on and pay for its own location and costs, hence the incubator idea. With this in mind, here’s how technology, in this case, Google Tools, can serve some of the same functions as a physical incubator.

Google Apps: Virtual Incubator

For the small business owner with big ideas, using what amounts to a free or low-cost suite of production, communication and management tools is one way apply the idea of a business incubator to many of a fledgling company’s first technical needs. This strategy allows an entrepreneur to focus more on growing their business without the initial costs of purchasing proprietary software and much of the physical hardware required for such expenditures. The following are examples of real-world uses for some Google Apps.

Google Docs

By sharing access with a document or folder, teams can collaborate on a common document, saving time, space and effort without having to purchase a costly document management program.

Google Calendar

With the ability to coordinate meetings and other events, Google Calendar can act as a potential force multiplier for a start-up company needing to collaborate in more than one location and without having to hire or burden an administrative assistant with juggling schedules.

Google Reader

Often overlooked by companies needing to stay current with rapidly changing industries, Google Reader can be employed for new companies by assigning staff member’s specific content to follow.

Doing a lot with little – at first

Using technology to overcome initial do-with-outs isn’t meant to be a long-term strategy; it’s also not meant to be half-baked, either. Just as a business incubator provides adequate short term solutions until a business moves to a more permanent space, Google Tools can serve the right start-up’s needs where basic, but critical technology assets are needed.

Friday, August 23, 2013

How to Discover Your True Path in Life

We were all moved, and many of us shaken, by the loss of Steve Jobs last week.  He inspired us with his vision, his passion for his work and his creative genius.  We cheered him when he battled back from being fired at Apple.  We so badly wanted him to win his ultimate battle with his unrelenting foe.
In reflecting on his life and his beliefs, many of us watched the 2005 Commencement Speech Steve Jobs gave at Stanford University.  What stood out most to me are two, beautiful messages:
Your time is limited, so don’t waste it living someone else’s life.
and
Because believing that the dots will connect down the road will give you the confidence to follow your heart, even when it leads off the well-worn path.  And that will make all the difference.
Steve Jobs is imploring these graduates to discover their True Path in life.  It’s a quest I’ve been on myself, lately, and I’ve discovered twelve critical lessons that I’ve decided to share in the hope they will prove valuable to you…
1. Look within yourself
This was the biggest surprise of all and the most valuable lesson.  All the answers to the questions of who you are meant to be in this world - and what you are meant to bring to this world – lie within you.  You simply have to know where to look and be open to listening to your own guidance from within.
I have learned the critical importance of spending quiet time each morning being still, quieting my mind, and being open to what my heart wants to tell me.  It’s how I connect to my True Self, and it enables me to lead from within as I move through each day.
Connecting with your inner self, your True Self, is the first and most important step to finding your True Path in life.
When we leave childhood behind we often leave behind our own sense of self.  We become sensitive to what other people think and to what they want us to be.  We may lose our own sense of self-expression, playfulness, and our ability to “let go” and feel a real sense of freedom.  In doing so we slip off our True Path without even knowing it.
Reconnecting with who we are within – who we are in our central core, in our soul – is the only way back to our True Path.
2. Ask courageously for what you need and want in your life
I know how difficult this can be.  You see, I had to ask for a kidney.  When I opened up my heart to believing in my own worthiness to make such a bold request of the universe, and to the possibility of actually receiving a kidney, a woman whom I had never met called me on the phone.  She told me she knew in her heart that if she was a match, she was meant to give me hers.
The courage to ask for what you need, and the sense of worthiness to ask for what you most desire, are critical ingredients to finding your True Path.
3. Accept that there is an inner light within you with power beyond your understanding
We all have a life force within us. You alone have the power to take this brilliant life force to the world.  As a leader, this is a true gift. It should be used wisely and to its greatest potential for the good of the world, and for the benefit of those you lead.
This was truly one of the most important and inherently powerful realizations on my journey.
4. Connect with and accept the beauty of your physical body
We humans spend a lot of time telling ourselves what’s wrong with our physical bodies, sometimes to the point of feeling disdain.  When we do this, we completely disconnect from our true selves and deny the most essential life gift we’ve received.  Discovering your True Path involves accepting and loving everything about your True Self, including the body through which you travel your path.
5. Let go of everything that is holding you back
Letting go can be so difficult, even as it seems so obvious. We hold onto our walls and our fears, sometimes because they’ve simply become comfortable.  We’re not quite sure how we’ll function without them.
You hear this often in regard to people who need to lose weight; they lose the weight only to find themselves uncomfortable psychologically because they have grown accustomed to their mindset of being overweight.  They haven’t closed the door on their old mindset in order to open a new door to the new path they are traveling.
You have to let go of what holds you back to create the freedom to move forward toward your True Path.
6. Stop lamenting and choose to move forward
Again, this may seem so obvious yet it’s easy to spend years and even decades lamenting the past rather than choosing to move forward.  There is a time and place to lament, but to find and travel your True Path you must consciously choose to begin moving forward.
Have you chosen to do so?
7. Observe, don’t absorb
I wrote an entire post on the power of these three words to change your whole outlook, but the gist is this:
We are faced with so much uncertainty, fear and stress in our world today.  Our success, and to a great degree our well-being, depend on being observers rather than absorbers.
If we absorb the uncertainty, fear and stress – particularly the fear and stress of other people – we lose our own sense of self, and we get easily knocked off of our True Path.
Although this is one of the most difficult steps in the True Path journey, it is one of the most critical.  Why?  Because we will always be around people and situations that have negative energy.  Always.  It is just a reality of our lives and of the world.
Those who live their True Path learn how not to take the uncertainty, fear and stress of others along with them…
8. Let go of what’s not on your path
Just as you don’t want to take the negative energy of others and of the world with you on your True Path, you have to come to terms with what you personally have to leave behind as well.
This was horribly difficult for me.  I had to finally accept that because of my kidney transplant and other factors in my life, I had to let go of the idea that some things I wanted were still ahead of me.  They aren’t. They are simply not on my True Path.  A part of me already knew this, but I hadn’t accepted it or worked through it until my recent journey.
Taking the time to mourn what’s not on your True Path with you is critical to moving confidently forward down the path.
9. Remember Abundance Comes From Within
Abundance lives within you and has expansive energy.
Remember as you come face-to-face with “lack” on your journey that it comes from “without” and is not nearly as powerful.
It is the fear of lack that fuels the lack, gives it energy and power, and creates a psychologically debilitating cycle.  When you are in fear it is very difficult to feel balanced, and virtually impossible to travel your True Path.
10. Open yourself up to receiving abundance
It may surprise you, but many of us block abundance from coming into our lives by surrounding ourselves with a fear of “lack.” That fear serves as a wall that actually keeps the abundance at bay.  Read that sentence again because it can literally change your life if you genuinely acknowledge it.
You have to let go of the fear, and you have to let go of the ways you hold onto that fear, in order to fully open yourself up to abundance!
11. Commit to staying in the present moment
You probably never thought of it this way but it is in the present moment that you hold and can wield all of your power.  You have absolutely no power over the past and the only power you have over the future is to affect it in the present.
The present is where your power exists, where doors open, and where your True Path unfurls.
Only in the present moment can you “be the change you want to see in the world,” as Gandhi instructed. If you are not living immersed in the present moment, then you are not living from your own strength and power.
When you are thoughtfully and energetically present with those around you, and when you give the gift of your presence and your energy that come from your inner self, you become more highly attuned to the moments when you stray from – or move closer to – your True Path.
12. Honor yourself
Ultimately, everything about the journey to discover your True Path comes back to honoring yourself.
Honor who you are in every moment, every single time.
Be mindful of the words you use.  When you put words out into the universe you give them power to be true. Honor yourself by speaking and thinking in ways that are true to who you are and to the brilliant light and power within you.
Honor yourself by doing the work to free yourself of what’s holding you back, by starting anew connected to your True Self, and by living on your True Path!
Wishing you all the best of life as you travel your own True Path…
~

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